Applying for a Purchasing Card

Applications for a PCard must be completed and submitted to the PCard Office either by postmail- MSC01 1240 Purchasing/PCard or by email.

The procedure for applying for a PCard is listed below:

  • Required PCard courses are offered through Learning Central
    • The PCard Program (Web Course EOD346) 
    • Coffee with Purchasing (Purch 101)
  • If the card is to be used to purchase travel, the following course is also required
    • Using the PCard to Purchase Travel (Web Course EOD343)
  • After completion of the required courses, complete the Cardholder Agreement Form and Application for a PCard Form.
  • The Cardholder must agree to the provisions of the Cardholder Agreement.
  • The Dean, Director, or individual with budgetary responsibility for the default index will determine the limits for the Cardholder.
  • A Cardholder can be limited to a maximum number of transactions on a daily or cycle basis, or both, or may have a dollar limit daily.
  • The credit limit is established by the department. The maximum allowed single purchase limit is $20,000.
  • The Dean, Director, Chair, or other budgetary authority must sign the Application for a PCard and agree to the Cardholder Agreement.
  • The Application for a PCard should be sent to the PCard Office, MSC01 1240 or by email.
  • The PCard Office will approve the Application for a PCard and verify that the requesting Dean, Director, Chair, etc. has budgetary authority.
  • The PCard Office will review the Application and, if in order, will transmit the information to the bank. Cards are typically available within 7 days.
  • An email will be sent to the cardholder with a schedule for pickup when the card is ready.
  • The Cardholder will be required to sign a receipt for the PCard and the Cardholder Agreement.