The UNM PCard
Purchasing Card Information
The Policies and Procedures in this site are reflective of the Chrome River update.
The Purchasing Card is a tool issued to UNM employees for the purpose of making purchases on behalf of the University not exceeding $10,000/transaction for goods, materials and supplies or $10,000/transaction for approved services. This section contains links to information about the PCard, UNM Cardholder Policies and Procedures, Using the PCard to Purchase Airline Tickets, and Chrome River procedures for transaction allocation and reconciliation. If you have any questions, please e-mail the PCard Office at: pcard@unm.edu
Note: The Training Material links below are for reference and informational purposes only. You must enroll in the training courses through Learning Central in order to be eligible to obtain a PCard (PCard Program -346) and/or use your PCard to purchase airline tickets (PCard for Travel - 343). You can register for training through Learning Central here.
Training Materials
- UNM PCard Policies and Procedures (this link is for informational purposes only, to obtain a PCard you must register for EOD 346 through Learning Central)
- Using the PCard to Purchase Travel (this link is for informational purposes only, to add the ability to purchase travel to your PCard you must register for EOD 343 through Learning Central)
- PCard Chrome River Job Aid
- Attaching Items to an Expense Report
- Tracking a PCard Expense Report in Chrome River
- PCard Tipsheet
- Study Abroad PCard Information
- Certificate of Insurance Requirements
- Certificate of Insurance Guidelines
- Certificate of Insurance - Proof of Policy
- Retrieving a Forgotten PIN
Purchasing Card Forms
- PCard Application Form (PDF)(MS Word)
- FCard Application Form (PDF)(MS Word)
- PCard Agreement (PDF)(MS Word)
- FCard Agreement (PDF)(MS Word)
- Cardholder Statement of Disputed Item Form (PDF)(MS Word)
- PCard Modification of Cardholder Information Form (PDF)(MS Word)
- FCard Modification of Cardholder Information Form (PDF)(MS Word)
- Tax Exemption Memo
- Walmart Tax Exemption Memo
- Special Exception Request Web Form
- Travel Special Exception Request Web Form
- Foreign National Travel Request Form
- Substitute W-9 (PDF) (MS Word)
- Cash Advance Exception
Key Contacts
Please make note of the following contacts for your future reference if you need to:
- Change cardholder information
- Lost or stolen cards (must be reported within 24 hours)
- Obtain a Purchasing Card
- Policy/Procedure questions
- Transaction Maintenance/Reallocation
- Terminate a card
- Vendor problems
- Banner issues (FWAINVT)
Peggy Sedillo Manager
(505) 249-2227
psedillo@unm.edu
Teresa Romero Operations Manager
(505) 277-5236
teresar@unm.edu
Reina Martinez PCard Coordinator
(505) 925-8403
rmarti@unm.edu
Cayla Carr PCard Coordinator
(505) 277-1630
carrc@unm.edu
PCard Fax Number: (505) 277-7774
Bank of America(866) 500-8262
- Lost or stolen cards (must be reported within 24 hours)
- To terminate a card
Offices of Financial Services
Accounts Payable
Bursar
Credit, Collection & Merchant Services
Contract & Grant, Main
Financial Services, HSC
Financial Services, Main
Financial Services Resources
Finance Systems Management
Inventory Control
Mailing Systems
Payroll
Purchasing
Records Management
Surplus Property
University Services
Unrestricted Accounting, Main
NOTE: Many of the documents linked to are in Adobe Acrobat (.pdf) format and require the FREE Adobe Acrobat Reader software. If you do not have this software installed on your machine, you can get it using the link below:
