FCard Allocation and Reconciliation

The FCard user will secure and retain receipts that provide complete detail to support each purchase charged to the FCard.

Procedure

FCard User

The FCard user will submit detailed receipts to the vehicle's supervisor/responsible party.

Vehicle's Supervisor/Responsible Party

Will ensure the existence and retention of all original receipts providing complete detail of the purchase (including the number of gallons and cost per gallon)
Will ensure that the charges posted match the receipts
Will ensure that the purchases are appropriate and within the University's policies
Will login to Chrome River to allocate and reconcile transactions
Index and Account Code must be entered
A valid business purpose is required for every transaction and must be entered. (Information on writing a valid business purpose may be found here.)
A detailed receipt must be attached
Transactions must be submitted and approved within 10 business days of the date the transaction appears in Chrome River.