Announcement Archive


Reconciliation Tips & Expectations

Travel Expenses

  • Travel should be submitted on one report.
  • Do not stack multiple receipts or upload one large PDF containing all travel documents
  • Documentation should be uploaded as follows:
    • Invoice (itemized): ONE PDF
    • Supporting documentation (conference dates/location or agenda showing dates and location): ONE PDF
    • Internal documents: ONE PDF
    • International travel approval (when applicable): ONE PDF
  • When personal days are included with business travel, provide at least one quote showing the flight with personal days is equal to or less than the business‑only travel dates: ONE PDF

PCard Exeptions

  • Upload the PCard exception approval as ONE PDF (entire email chain).

Amazon Purchases

  • When a large Amazon order is split into multiple shipments/charges:
    • Upload the receipt for the specific charge, not the full order summary: ONE PDF
    • If a charge‑specific receipt is not available, clearly circle or list the exact items that total the charge amount.

Important Reminder: Please do not upload unnecessary documentation or unrelated pages to expense reports. Only documentation that directly supports the expense should be included. Additional guidance is available on the PCard website.


Costco Business Membership Cards

Costco Business Membership Cards are available for UNM business expenses. Cards are issued on a first come first served basis and are not reserved. Borrowed cards must be returned to Accounts Payable the same day that they are picked up.


Concur Travel Booking Tool Notice

The Concur travel booking tool is the preferred method for booking UNM business travel. Please visit UNM Travel for detatil about the booking tool and UNM Travel program.